A cap on every slot
Set the cap by coach, floor space or rigs. Nobody can book past it, and the next athlete goes on the waitlist instead.
WOD slots your athletes book before they leave work
The 6:00 and 18:00 classes fill up, the 11:00 sits half empty, and the coach needs to know how many barbells to set out. In Groopla each slot has a cap and opens for booking when you choose, and coaches see who’s coming before warm-up.
Booking that opens on schedule
Open each class a set number of days ahead and close it shortly before the start, so nobody books in the middle of the warm-up.
Unlimited and limited memberships
Sell an unlimited monthly membership alongside 8- or 12-class plans. Each booking takes a class from the right one.
Open gym and specialty classes
Run open gym, Olympic lifting, gymnastics or a beginners’ on-ramp as their own activities, with their own caps and prices.
Drop-in visitors
Travelling athletes pay a drop-in price by card when they book, before they turn up at your door.
Coaches check people in
Coaches see the roster for their class on their phone and mark who came, so attendance is right without a clipboard.
Fair access to the busy hours
In most boxes, a handful of slots before and after work carry the week. If booking opens a month ahead, the same people take every spot. If it’s first come at the door, the class is either packed or the coach doesn’t know what to plan for.
Booking windows and the waitlist handle this without you checking anyone at the door:
- Booking opens, for example, 7 days before each class.
- Late cancellations count against an 8-class plan, so people cancel early.
- A cancelled spot goes to the next athlete on the waitlist, who gets a text.
- Repeated no-shows pause someone’s online booking for a while.
What coaches see
Invite every coach with their own login. They see the classes they run and the athletes booked in, including anyone on a drop-in, and mark attendance from the Groopla Business app.
Swap the coach on a session when someone covers, and athletes see the change.
What the reports show
Once coaches mark attendance, reports cover:
- Attendance and no-shows by class and by time of day.
- Which slots fill every week and which could be dropped or moved.
- Revenue from memberships, class plans and drop-ins.
Questions
Do memberships renew automatically?
Not yet. A membership lasts the number of months you set; athletes buy the next one from your booking page, or you add it for them.
Can I lower the cap for one class?
Yes. Change the capacity on a single session, for example when half the floor is set up for a competition, and the rest of the week stays as it is.
We have two locations. Does that work?
Yes. Pro includes three locations, and any paid plan can add extra ones for €29 a month each.
Is there an app for athletes?
Athletes book from a web page with their phone number and a text code, with nothing to install. Your coaches use the Groopla Business app.
Read next
- Online payments and passes Card payments, class packs, monthly passes and deposits.
- Automatic waitlists Cancelled spots go to the next person in line, who gets a text.
- SMS reminders Texts and emails for bookings, changes and upcoming classes.
- For sports clubs Training slots, capped groups and members who book themselves.
- For personal trainers Small-group sessions and bootcamps, run from your phone.
- How to turn trial classes into regulars Intro offers, the right first class and the follow-up that brings people back.
Put your WODs online
Add your class times today and send your athletes one link to book.